UKAWP - THE LEADING INDUSTRY BODY FOR THE UK WEDDING PLANNING MARKET

Archive for the ‘Life as a Planner’ Category

Todays special get it at 61% discount

Friday, October 14th, 2011

When reading the blog of the wonderful Sasha Souza we came across an article that we think is relevant for not just wedding planners but anyone in the wedding & event industry. At times when competition is fierce it can become tempting to start offering discounts just to get the booking. But, do you ever stop to work out if you will make any money this way? You might have the booking but at what cost to you?

To read the full article visit her blog .

Children At Weddings

Friday, September 23rd, 2011

Thank you today to one of our most articulate Members, the delightful Isabel Smith, for her insights into those little people at weddings. Grab a coffee, sit back and enjoy……

Anyone who knows me knows that I am not the maternal type. Other than the (marginally) increased tolerance level I have developed since my niece was born, I generally take the view that if I walk into a restaurant and hear a crying child, I will walk back out again.

Having said that, I don’t think I was being over sensitive in getting more than a little enraged concerned when children at one of my recent weddings were blowing out every candle I lit, throwing my (expensive wooden) garden games over the hedge, licking the cupcakes and putting them back(!), and kicking the generator.

Our clients have to make the call at some point between the ‘a-wedding-is-a-family-affair-so-of-course-all-the-kids-should-come’ camp, or the ‘I-think-the-kids-will-be-bored-and-besides-the-parents-deserve-a-night-off’ train of thought – often to find horrible consequences (screaming child throughout the ceremony vs certain guests getting huffy and refusing to attend – it’s a difficult trade-off!).

In the past, if my clients have indicated that children will be a part of their day, I have always taken steps to ensure that some age and gender appropriate entertainment is provided. The ideal scenario is of course to bring in the professionals – allocating a space for the kids to play in, and hiring an accredited crèche company to provide the care and entertainment. Alternatively, a bouncy castle is always a winner, but at the very least, I carry some colouring books and pens in my on-the-day kit.

But what happens when, as I found this year, the kids are invited, the client isn’t willing to pay out for much in the way of entertainment, and the parents also want a night off so are nowhere to be seen? Who is responsible then, and how does one handle the nightmare-brat scenario?

I thought I’d better ask an expert:

Joanne Mallon, child psychologist and author of ‘Toddlers: An Instruction Manual’, says that: ‘Weddings are not really child-friendly events. They take the children out of their own environment and routine – especially the 2-4 year old age groups, who may be used to a nap in the afternoon – and puts them in a group with a party atmosphere and often with lots of sugary food too. It’s no wonder they can get hyper!

When things are getting a bit out of hand, not being afraid to address the children directly can often have the effect you want. Simply being spoken to by a new adult can be scary enough since children are often much better behaved for adults who aren’t their parents. However, they are also very sharp, so will pick up on any lack of confidence in your own authority.

Shouting, or telling off can have the effect of goading them into further bad behaviour. Instead, distraction can work really well. Focusing on the ringleader (which doesn’t necessarily mean the eldest child) and getting your eye level down to match theirs, you should offer an alternative activity to whichever naughty one they are currently engaged in (e.g. ‘I’ve got some lovely colouring books over here – shall we go and do some colouring?).

Alternatively, children might be doing something simply because no-one has told them not to, and more importantly, WHY not to. By explaining to the child in straightforward terms that licking the cupcakes isn’t very nice because we’re saving them for later and someone else might want that one can do wonders. It is also useful to give the child some control back by offering to put their favourite cake/toy aside for them for later.

If things are really getting out of hand, you have to remember that YOU are the adult, and take control – take the child by the hand and say ‘let’s go and find mummy’.

Parents who are chatting with their friends and family may lose track of their children simply because they know all the children are together, and may assume that one of the other parents/family members are keeping an eye on them. When this isn’t the case, and you bring the child back to them, using language which focuses on the child’s happiness or a safety concern (for example ‘I think Harry looks a bit unhappy over there and needs you’ or ‘Julia and the boys were playing around the generator and I thought it was starting to look a little dangerous so I thought I’d better bring her back to you’) will go over better than anything that could be construed as accusing their child of bad behaviour.’

Well, thank goodness there are more child-orientated people in the world I can call on! Thank you Joanne!

And, just for laughs, I’ll finish up with the tip I got from the non-expert:

Garreth at Sternberg Clarke: “I’m no Child Psychologist, but I know that if you wear sunglasses around anyone under 5, they will think you’re cool”.

Worth a try!

www.isabelsmithweddings.co.uk

Mobiles and Landlines

Monday, September 12th, 2011

Today I’m writing on a bit of a crusade we have here at UKAWP on the use of mobiles and landlines.

The fact is that we all live by mobile phones these days. Honestly I have much more of a meltdown when my mobile doesn’t work than if my landline doesn’t function and of course we use it for email, Twitter and a whole heap more.

However, we see a lot of wedding planning businesses being run entirely with a mobile phone number as the only contact and we think that it sends out the wrong message and can be detrimental to business success. Mobile indicates you’re modern, flexible, on-the-go and always reachable, but on the negative side, it can indicate a sense of ‘here today, gone the next’, lack of stability, inexperience even. Hiring a wedding planner is such a weighty decision and we know that clients appreciate as many reassurances as possible to know that they are working with a professional and solid company and we believe that having a landline encourages that. Of course we know that it’s an extra charge and you may need to have a voicemail on it for when you’re not there or use an answering service but we believe it’s a small price to pay.

Another thing to consider is do you really want to be permanently available via a mobile? What happens when you go on holiday, do you really want  your mobile going off ringing every day? Everyone deserves a break sometime. And if you’re abroad it can get very expensive to have all calls coming through to that one number.

What do you think? Do you have a different view and are there benefits to only having a mobile line that we’re not seeing?

You might also like to look at this post on Working Hours that was written sometime ago now but we think is still relevant.

Focussing on the good stuff

Friday, September 2nd, 2011

Today we offer you a short post from us because, well, we absolutely couldn’t put it better ourselves than in the link to the following post from the talented Annabel Beeforth of Love My Dress Blog.

Focussing on the good stuff

Good weekends all!

PR Workshop - last few places

Friday, August 19th, 2011

Tickets are selling fast for our PR Workshop taking place on Wednesday 14 September in London. We have only a few places remaining for this insightful evening so do book your place soon to avoid disappointment.

Nicola Russill-Roy, PR Director and Suzie Dixon, Social Media Editor from Propose PR will be passing on their essential PR tips and advice to help you succeed in this competitive market. Topics include: how to build press contacts, how to communicate effectively with the press and what to avoid.  Propose PR are the first and only specialist wedding PR agency in the UK.

Propose PR

The evening takes place from 6.30-8.30pm and tickets cost £55 for members of UKAWP and £60 for non members. To book your place, please GO HERE

We hope to see you there!

We like ….

Monday, August 15th, 2011

It’s no secret that we at UKAWP are big fans of wedding business blog  Think Splendid.  We couldn’t resist blogging Liene’s post of last weekend as it is so true.

The grass is always greener . . .

Posted: 12 Aug 2011 09:30 AM PDT

 . . . where you water it.

Some people have a strong brand name. Some people have a great business model and a strong balance sheet. The Venn diagram of companies who have all of these is shrinking.

There’s a good chance that any jealousy you may feel toward another company in the wedding industry is misplaced. Keep your head down and work hard on your projects and take any social media bragging with a grain of salt.

From UKAWP:
We speak to lots of planners who get disheartened and “down” after following what others are apparently doing on Twitter and Facebook. We at UKAWP have been in this business a long while now and have seen so many companies come and go, often the ones with the biggest hype. There is no harm in good and clever PR, we positively encourage it (see info on our upcoming PR Workshop), but solid hard work and long term commitment is what works best in our view.
 
 

Wedding planners Mix and Mingle - Booking Open

Thursday, August 11th, 2011

It is with much pleasure that we announce our fabulous and varied host venues for the wedding planners  Mix and Mingle night this autumn and open bookings. Numbers are limited within each venue so please book early to avoid disappointment.   

 All events run simultaneously as follows:

 Thursday 20 October

6.30pm-9.00pm (please come for a short while or stay for the duration)

Format: informal drinks and canapés; each individual venue will be adding their own personal touches

 The only exception to this is the Yorkshire event which will run on Wednesday 19 October from 6.30-9.00pm. 

2010 event

 London

Hosted by BMA House

Organised by Kelly, UK Alliance of Wedding Planners

 New Forest/South Coast

Hosted by Chewton Glen

Organised by Suzanne, RSVP Wedding

 Midlands

Hosted by Hampton Manor

Organised by Carmen, Carmen Weddings

 Cheshire

Hosted by Doubletree by Hilton Chester

Organised by Caroline, Pomp and Ceremony Planning

 Yorkshire

Hosted by Cedar Court Grand

Organised by Nikki, I Do Designer Weddings

 Scotland

Hosted by Blythswood Square

Organised by Louise, Louise MacPherson Wedding Design

 Tickets for all events are priced at £10 for members of UKAWP and £15 for non-members.  All independent planners (established and new) are welcome for an evening for fun, ideas sharing and camaraderie within our very unique slice of the wedding industry. There will be opportunities to view each of the wonderful venues who have kindly agreed to be our hosts for the evening and meet their in-house teams.

 To book your place, please follow this link  http://www.ukawp.com/booking-form-mix-mingle.php

 We can’t wait to see you there!

Photo credit: www.lloyddobbie.com

The Luxury Wedding Show, 22-23 October - will you be there?

Monday, August 8th, 2011

We already have  The Luxury Wedding Show London taking place at the Saatchi Gallery, London firmly in our diaries this autumn at UKAWP. Do you?

Luxury Wedding Show

Although there isn’t an official “trade” day, we’re betting that the Saturday morning will be full of planners and industry folk checking things out and having a general catch-up.   This very exciting and über luxurious inaugural show boasts the finest hand-picked selection of wedding experts many of whom members of the UKAWP have worked with in the past.

If you haven’t yet heard about the show, here’s a bit more about it:

The Luxury Wedding Show London brings the UK’s most influential names in the wedding industry together for an exclusive two-day event, catering for those bridal parties who are looking for the finest suppliers. Offering everything from accessories and bridal wear to the most stunning venues and honeymoon destinations, visitors can plan the most perfect wedding with minimal work.

Ashley Roberts, The Luxury Wedding Show London Event Director comments,

“Our first Luxury Wedding Show promises to be an extraordinary event. Bringing together the cream of wedding experts from across the UK, the show will be London’s premier bridal showcase with a host of specialists on hand to help create your perfect luxury wedding.”

To ensure you don’t miss out on this fabulous event book online  

Tickets cost £50 each and include:

  • Access to over 100 handpicked wedding experts
  • A premium goody bag - valued at £30 (please note the content of bags may vary)
  • A glass of POMMERY champagne to enjoy during the catwalk show
  • Reserved seating at the Catwalk Show
  • The Look Book - The Essential Catwalk Programme
  • The White Book - the essential guide to the show

UKAWP MEMBERS - PLEASE LOOK OUT FOR OUR TICKET COMPETITION EMAIL COMING VERY SOON!

Flower workshop for wedding planners

Friday, August 5th, 2011

We are very excited to announce our first floral workshop taking place in the North of England on Wednesday 21st September from 6-8pm. Our flower workshops previously held in London have always been really popular with wedding planners looking to increase their knowledge on this side of things, not to become florists themselves, but to be able to deal with ‘on the day’ emergencies that crop up and to have a better knowledge all round for their clients on this aspect.

Recent London Flower Workshop

This floral workshop will be run by Ian Lloyd owner of The Flower Shop based in Wilmslow, just outside Manchester. Ian is a very talented florist having been voted one of the top ten florists in the country by The Independent newspaper, he also runs the UK School of Floristy.

So if you’re a wedding planner (member or non member of UKAWP), then do contact us asap to book as places are limited. The evening promises to be informative and fun as Ian shares tips of the trade with planners and advises on how to deal with those floral emergencies. Each planner will have some hands on practical experience too as Ian teaches us how to make a buttonhole. Afterwards there will be a networking opportunity.

Cost: £30 for members, £35 for non members.

Location: Wilmslow, Cheshire (104 Water Lane, SK9 5BB)

Tutor: Ian Lloyd (www.weddingflowerscheshire.co.uk)

To book: http://www.ukawp.com/booking-form-flower-workshop.php

Photo credit: Lloyd Dobbie

Be professional when sending email attachments

Monday, June 20th, 2011

In the midst of summer season I have been frustrated recently when some suppliers have sent me email attachments I could not open, one was produced on a Mac and another a much older word format.

A little bit frustrating but also time consuming as I had to ask the suppliers to resend in another format. It made me think back to an article Liene from Think Splendid wrote that changed my life, ok a tad dramatic but true! Back in March 2008 she wrote an article urging us to send email attachments as PDF’s (portable document format)  Provided your client has the free download enabling them to view PDF’s, then they can open it, and if not encourage them to download via here

As wedding planners we spend a lot of time ensuring our corporate image is just right from the font we use to ensuring our logo is on everything. So why then ruin that professional impression by sending a document they might not be able to open or if they do the formatting might be all out of sync. Also more importantly if sending a document as excel or word - they can amend it, fine if that is what you want them to do (i.e for budgets) but if not ensure it’s a PDF that they cannot change as easily.

Now before you all scream “but I don’t want to spend £500+ on adobe software” everyone can download a free application that enables you to create a PDF document, you wont be able to edit it, you have to use the original word/excel document first then resave your changes & PDF again.

Applications you can try:

PDF995 this is what I use and it’s so simple & easy to use.

PrimoPDF

Or apparently if you have a Mac the ability to create a PDF is built into the system - as I don’t have a Mac I’m going to trust Liene’s word on this and she is rarely wrong! We’d love to hear your views, do you always send PDF’s or are you guilty as charged?!