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Archive for the ‘Tricks of the Trade’ Category

Top wedding tips from our planners

Tuesday, March 8th, 2011

Today we start a new series of wedding top tips for our readers who are planning their own weddings. The top tips are put together from our fabulous wedding planner member companies across the UK on a variety of subjects and distributed to a range of media outlets over the course of the year.  We are starting today to share with you tips already picked up by the media but equally valid and we hope useful for your wedding this year and beyond.

How to ….create a design/choose a design best for you

 

  • Sometimes, the word ‘theme’ can inspire dread as people picture a medieval banquet, complete with costumes and boar head or a Disney day with full pink princess gowns. In reality, it only really refers to a colour, idea or couple of words that can help shape the aesthetics and atmosphere of the day. When designing your own theme, I recommend producing a mood board:
  1. Buy a few bridal magazines and cut out all the things that you like.
  2. Divide them out across the floor into colours or styles so you have a few piles of different ideas.
  3. Look more carefully through each pile and throw out anything that is a ‘like’ rather than a ‘love’.
  4. Compare each of your streamlined piles to get a sense of which you like the best. If there is no clear winner, start mixing and matching the photos to see if something more unusual comes to the fore.
  5. When you have settled on a few photos that inspire you (even as few as five) mount them with a coloured card that unites them.
  6. Stick them onto one larger board in a neutral shade (like white, black or ivory). Use blu-tac so that you can cluster the pictures into ‘ceremony’, ‘bridal fashion’ or ‘table decorations’ as you move through your planning”

Isabel Smith Weddings   

  • Pick something that you and your fiancé love doing together and use this as an accent throughout your decor. Whether it’s a hobby or a favourite location, a continued theme with a touch of personality won’t be forgotten.

Flutterfly Events   

  • If you would like a design that reflects a culture, choose the colours that most represents them and have it as part of your colour scheme. For example, red is the traditional colour for a Chinese wedding. Why not have red flowers in your bouquet or red lanterns hanging from the ceiling or even some Chinese parasols for some fun East-meets-West photographs with your bridesmaids

Carmen Weddings  

  • Take a look at the wedding planners on UKAWP  and look at the planners’ blogs. Many wedding planners design wedding mood boards and share their vision of a great wedding design. Get inspired with the help from a professional or even better, many planners offer a wedding design service.

Carmen Weddings

  • If you don’t have a particular theme in mind, start with the colours. You may opt for two or three favourite colours and find that they give you the romantic blushing pink vintage theme, Monochrome and Diamonds can give you a glamorous design or maybe you are going for the bright and bold colours to give you a more fun and quirky feel to the day.

Carmen Weddings

  • Think about the overall style of day you would like. For example, are you looking for something traditional or quirky? Do you want it to be elegant and stylish, or do you prefer a more relaxed and fun atmosphere? This will help you when searching for a venue and suppliers, as well as decorative accessories.

Helen Carter Weddings  

  • Some brides feel lost when it comes to choosing a colour scheme. There’s no ‘right’ colour for a wedding, so start by thinking about whether you have a favourite colour or if there are particular colours you like. Also think about the time of year when you are getting married – pastel colours work very well for spring and summer weddings, whilst darker colours complement autumn and winter celebrations.

Helen Carter Weddings  

  • Visit the Covent Garden flower market to see flowers in season and make a day of it with your husband or bridesmaids and go to the spa or have lunch once you have done it that way the creation of the design can be a fun rather than arduous part of the process.

Heading Up The Aisle 

  • Personalise the day – This is your wedding day so make sure you personalise it so that it is a true reflection of you as a couple. Think about your likes and dislikes, your hobbies and pastimes and pick out elements that mean something to you. Perhaps you enjoy cooking or travelling or even outdoor sports. Think about all of these influences in your daily life and consider them for a theme.

Just Bespoke  

  • Consider the time of year – Seasonality will help you to identify a colour scheme and even a theme for your wedding day. If you are opting for a winter wedding then you probably will rule out using bright colours such as fuchsias and bright yellow which are commonly viewed as summer hues. This will all help you to identify certain colours for your wedding day.

Just Bespoke  

Editors Note:

The UKAWP (www.ukawp.com) is a fast growing group of the UK’s most professional wedding planners.  Every member is thoroughly vetted for professionalism and adheres to a code of ethics. All the directors have worked on a wide variety of weddings in locations across the UK and are well known ambassadors for the industry.  For more information on the alliance, training courses, seminars and membership, please contact Kelly on 01483 282858 or Kelly@ukawp.com. 

  

 

 

 

 

Flower Workshop

Wednesday, February 9th, 2011

On the 20th January we held the first in a series of workshops, starting with floral emergencies led by Simon & Victoria of Euphoric Flowers.  Tickets sold out very fast and I know there were a few planners disappointed they couldn’t attend so I thought I would give you a little taster.

The evening started with Simon explaining how to make buttonholes using the appropriate florist tape and wire, as you can see from the photos we are concentrating very hard!

picresized_1297188140_flower-workshop-3

Flower workshop

Simon and Victoria came round giving us all individual assistance, we then learnt how to transform the buttonhole into a beautiful corsage, of course there was a bit of healthy competition amongst us planners to see who had the ‘best’ one!

Flower workshop

Simon and Victoria showed us how to make a hand tied bouquet before we were put into groups of 4 and timed to see how fast we could make a bouquet of tulips, some were naturally more talented than others!

Wedding planners workshop

 The next workshop on wedding dress emergencies will be in April, again numbers restricted to 12, we are very excited about what we have planned for this workshop. Details to be published soon but if you wish to be put on a waiting list please email training@ukawp.com.

With huge thanks to the talented photographer Lloyd Dobbie who captured the action!

Good working relationships

Wednesday, October 20th, 2010

It’s long been known that the relationship between in-house venue co-ordinator and independent wedding planner hasn’t always been a rosy and smooth one, however with a bit more understanding of both roles, UKAWP believe the relationship can blossom and bloom to everyone’s advantage, most importantly to that of the bride and groom. 

Kate Fletcher of Kate Fletcher Events  has sat on both sides of the fence and provides some insight here:

 Having started my career in event management in the corporate sector, my ‘wedding’ career began setting up a new wedding venue. I offered the personal touch to the happy couple, showing them round the venue, answering their many questions, reassuring them at all times that everything will be taken care of. Liaising with the caterers, selecting the wines – even setting the tables to their requirements. Yes, a venue does provide a great deal in planning your day and this is how it should be as you are paying a premium.

 A venue does however have many weddings every month and in most cases does not simply have the resource to provide a full co-ordination of service for each and every aspect of the wedding planning . An independent wedding planner is personally involved with the bride & groom and their families, acting as their ‘PA’ to organise every detail to create the day they have always dreamt of. From ‘mood boards’ and styling advice, sending invitations and collating guest responses to liaising with suppliers, negotiating discounts, managing the wedding budget – the list is endless. It also allows the couple time to relax in the months leading up the wedding, something a venue will welcome.

Planners and venues should be on the same side of the chess board - white of course!

Planners and venues should be on the same side of the chess board - white of course!

 For those venues that are slightly sceptical about wedding planners, please be reassured. We are here to make your lives easier, to be part of the team, not to bark instructions from a clipboard! A good wedding planner takes calls from the bride day and night. We field the countless questions a bride undoubtedly has and call you once, rather than ten times or more! We know you have rules and regulations, not to be awkward and dictatorial, but to ensure things run as smoothly as possible with a ‘tried and tested’ method. Finally don’t forget, it will be the wedding planner they turn to on the day when the string quartet has lost their way!

 Working at a wedding venue has been a great advantage to my business. I appreciate the hard work a venue does to ensure every wedding is special for the couple, but equally I can relay the planning process and procedures to the bride and her family, hopefully offering the minimum of stress to all.

 A wedding venue and a wedding planner should be the perfect marriage – don’t you think?

Written by Kate of Kate Fletcher Events who is an associate member of UKAWP.  

UKAWP has run training courses for new wedding planners since 2005 and spend much time teaching students the essentials of venue finding, working successfully with venues and planning together as a team. To find out more about our training courses, please take a look here

Thank you to Annie Armitage for the photo.

Top Tips on using Twitter

Thursday, July 29th, 2010

We are excited to start our series of posts by guest blogger and social media guru Keren Lerner of  Top Left Design.  Keren runs a highly successful web design business, is a prolific networker both off-line and on-line and has a mountain of knowledge that she’s willing to share on getting the best out of your blog, and the use of social media, specifically focussing on Twitter.  Her first post focuses on understanding glossary definitions in Twitter.

5 Basic Glossary Definitions for Twitter users

by Keren Lerner – guest blogger and director of Top Left Design

twitter-glossary-pic

As a true fan of Social Media and of the powers of Twitter, I have been observing new users for a while now, and have had the privilege of training those who have an interest in using Twitter more effectively.

Twitter has a lot of strange things unique to it – punctuation marks and abbreviations which may look like alien-speak to anyone who hasn’t learned it. Although there are many guides online (I particularly like the Mashable Twitter Guidebook) I can see why a lot of people might look at the stream of tweets and wonder what is going on!

There are only 5 basic ones you really need to know- once you understand them you will be well on your way. – hashtags, RTs, @replies, mentions, and url shortening.

Retweeting means repeating someone else’s tweet. The basic way is to put the abbreviated RT, then their @name, and then paste their same exact tweet. There are other ways (for example using the “retweet button” but the old fashioned way is my favourite as it shows up in the list of mentions.

Hashtags (eg #WeddingWednesday, #Photography or #FollowFriday #FF) – putting a hash sign next to a word makes it a link which if you click on brings all the tweets with that same topic mentioned. You would put a #, then no space, then the word. This is great for Twitter searches – adding one of these makes you be found and possibly followed by a lot more people.

URL shortening – you can paste a long URL in a url shortening tool (I prefer Bit.ly) to generate shorter URLs for your article links – this looks a lot cleaner and more professional

Replies – Reply to other’s tweets from your update box by typing “@theirusername” followed by what you want to say – or hovering over their tweet and clicking on the “Reply” button – which makes their @username show up in the update box. @replies appear in the public timeline – so they are part of a public conversation. It’s a good thing to use them as this is what makes Twitter interesting – seeing the conversations between people, and potentially being able to join the conversation!

Mentions: Using someone’s @username in your tweet is called a “mention”. This would show up in their replies and mentions part of their Twitter page (on the right side, under @theirusername). Including this in your Tweet, you will in a way be talking ABOUT them and they will see that. So, for example if you tweeted “Had a great meeting with @topleftdesign and @tamhall – they are fantastic” then you are in a way promoting us, and we can also reply to you and say “@ThisIsLisa thanks, it was great to learn all about your VA business – you really know your stuff”. As this is all part of the public timeline, this is a way for others to promote you too!

I hope that has been enlightening and I welcome your comments on this – you can even tweet me (just put @topleftdesign in your tweet) with your feedback. I will then reward you with some other useful tips!

Thank you Keren.

Wonder product for the pampered planner – Elemis Musclease Active Body

Tuesday, July 27th, 2010

The wedding season certainly takes its toll on a good planner but Buckinghamshire-based planner Isabel Smith of  Isabel Smith Wedding Design might have just the solution to soothe those aching limbs.  Over to you Isabel …

On a recent trip to Champneys with my sister, it was pointed out to me by one of the therapists that I carry a lot of tension…erm…yes; I am self employed and work in an industry dominated by emotion!

 She recommended that I purchase Elemis Musclese Active Body and hyperbole aside, it is FANTASTIC.  It carries an active ingredient that penetrates the blood stream and breaks down lactic acid meaning that your muscles can recover from any tension or exhaustion much quicker.  It works overnight and doesn’t need to be massaged in (so at two thirty in the morning after a 17 hour wedding day, you can just throw it on and dive into bed).

elemis

At £30, it is quite expensive, but since it only takes an amount the size of a 50p to do your whole neck and shoulder area, it should last a good long time, and when I bought it, it came with a free bottle of their Aching Muscle Super Soak (also great if you have the energy for a bath before applying the oil).

The range is designed for sporting use (picture me struggling to contain my snort of laughter when she recommended I use it after my cardio work outs too) which is why I’ve never come across it before but I really believe it makes all the difference to my legs and shoulders after W-day. 

 DISCLAIMER – do read the label though as it is strong stuff and definitely not suitable for pregnant planners!

 

Credits – www.elemis.com 

www.isabelsmithweddings.co.uk

What’s In Your Emergency Kit?

Wednesday, June 23rd, 2010

Recently some of our members contributed to a discussion on linked in  regarding our top 10 items in our emergency kit. Weddings in Surrey collated the list and published on their blog. We thought it might be interesting to show you the final list, see below.

 You have been planning your wedding for months now. You are in the final pre-wedding planning days and have checked, double-checked, even triple checked everything, but without a doubt there will be little problems that arise.  However, being prepared with an emergency kit, means that no matter what the drama is there will be a way to fix it with something from your wedding day emergency kit.

So what should you have in your emergency kit?  Some things are obvious and there will be other items that you would not have thought of. We have prepared a mammoth Wedding Day Emergency Kit list for you. Of course, you probably won’t need or use all of this list, so you can pick and choose what would be best for you according to the type of your wedding.

 

MEDICAL

BEAUTY

Plasters

Lipstick

Ibuprofen/Paracetamol

Face powder

Sting relief

Perfume

Eye drops/contact lens solution

Nail Varnish Clear

Condoms (yes people have asked)!

Nail Varnish Colour

Tampons/Panty Liners

Nail File

Deodorant

Hairspray

Mints

Kirby Grips

Breath Freshener

Comb/Brush

Rescue Remedy

Baby Wipes

Tissues

Moisturising Lotion
(apply to legs to stop static)

Sun cream

Baby Powder

Dental Floss

OTHER

BRIDAL WEAR ACCESSORIES

Spare Rings

White chalk – to cover marks

Steam Iron

Tights/hold ups/stockings

Lighter/Matches

Feet gel pads

Blue Tak

Knickers (thong,no seams)

Pens & pencils

Wellie boots

Children’s cutlery

Cufflinks (yes someone always forgets)

Bottled water

Earrings

Duct tape

Clothes brush

Multi colours ribbon

Sewing Kit (safety pins various sizes)

Scissors

Nappy Pins (to bustle dress train)

Chocolate (energy fix)

Double sided tape
(to stick dress to body)

Florists gum

SUPPLIER LIST & PHONE NUMBERS

Drinking straws

 

Emergency Kit List – suggestions by:

 

www.weddingsinsurrey.co.uk

http://www.toptableplaner.com/

http://www.weddingdesignbykim.co.uk/

http://www.dream-occasions.co.uk/

http://www.isabelsmithweddings.co.uk/

http://www.bellisimoevents.co.uk/

http://www.loveiarasanyang.com/

http://www.topweddingsites.com/

 

We’d love to hear your views on what else you take with you on the day.

Be Date Savvy

Thursday, June 3rd, 2010

As planners we know all about diary planning and avoiding or deliberating choosing weddings on bank holidays, Easter holidays and the like. However there is a big event in for 2010 and some of us planners might be blissfully unaware if football isn’t our thing.

11th June to 11th  July 2010 sees the World Cup Finals take place in South Africa and for many a potential wedding guest this might cause a few problems for the summer’s weddings. So if you’re planning any weddings during that month and, in particular when England are scheduled to play, then you  may have to consider providing a discreet TV for essential viewing!

Most matches are likely to kick-off around 7.30pm so hopefully shouldn’t cause any disruption during ceremonies but might be a factor for later in the evening. Be sure to check the official Fifa World Cup site for schedules and check dates when England would be playing if they get through to subsequent rounds also; now that would be amazing! And even if your bride and groom aren’t football fans, you can guarantee that a large proportion of their guests won’t feel that way and when World Cup fever takes hold it converts even the greatest cynic!

Thanks to  Jackson Gilmour for pointing this out in their communications and alerting us to this fact!

football

Change

Monday, February 1st, 2010

Today we hear from Master business coach, Ray Hutchin of Action Coach www.actioncoaching.com.  Ray is a regular guest blogger for us here and we are really looking forward to his words of wisdom at the forthcoming WPE ’10.

Over to Ray:

I have just finished presenting a two day workshop for business owners, packed with great practical ideas to grow their businesses and a big learning for me from the attendees was, as usual, they will struggle to find the time to plan and put the new ideas into action (their words not mine).

Which is a huge shame as we all need to change, otherwise, as you know, if we keep on doing the same things we keep on getting the same results (if we are lucky, because now quiet often you don’t even get the same results, they tend to be worse).

I believe planning also has a big part to play in changing, I have spoken about planning before; check out the July Archive which covers the 9 Steps to Success. I will also be running through this at the Annual UKAWP Wedding Planning Excellence seminar http://www.wpe.ukawp.com/, with lots of practical advice and a fun exercise to lock in your learning’s, so don’t miss this event.

I also know that Bernadette has covered the importance of time and using a default diary (March 2009 Archive), which if you haven’t read or implemented I suggest you go back and read.

For me the biggest thing we need to do to change is to have a compelling reason to change, otherwise things conspire against us. Like staying in your comfort zone, not being able to break old habits, not being able to create new habits, not have the motivation to change, finding change too hard and not persevering, etc.

So we need to take time out every once in a while to understand what we want to achieve, what we need to change and what desire (compelling reason) we have to do it. The compelling reason will always be tied back to an emotional reason, so understand this and you will achieve far more.

And one last question regarding change, “have you kept your New Year Resolutions or didn’t you set any, because you knew what would happen?”

We can all change, we just need to understand ourselves better and have a compelling reason to change. So for me three of the key ingredients to change are Planning, Time and a Compelling Reason. Try it and see what happens!

The Flower Council Booklet

Monday, August 24th, 2009

Recently in our new Step by Step training course  we have been giving students a book from the Flower Council  , it has an alphabetical listing of flowers within it and most importantly includes an image of said flower. I particularly find this useful when trying to decipher florist proposals as I can visualize better what flowers they want to use.

Since using the book myself I have even begun to recognize some of the flowers making me more knowledgeable in meetings with florists and clients.

What additional industry booklets do you use?

The Flower Council

The Flower Council

The value of your data

Friday, July 10th, 2009

I’ve been upgrading some IT equipment this week and it prompted me to write a post on, let’s face it, not the most exciting topic but a really essential one. I don’t know about you, but when my broadband is down, it feels like I’m totally useless and my business comes to a crashing halt.

 

Think then about what happens if your hard drive dies and you loose all your data. With every month and year in business we gain valuable contacts and data and spend time creating all sorts of proposals, documents, files and fact sheets; imagine if it’s gone in a flash. The prospect is truly terrifying and many business fail to recover if they have a major data loss or at least suffer some really bad results.

 

So what options are there for small planning businesses who don’t have the support of an IT department to sort this for them? Whilst I claim to be no expert here are two options to consider if you haven’t already:

 

Online back up – companies such as  http://www.datalifeline.net/ provide online  off-site back up in their offices such that if your computer fails they can retrieve data for you remotely; you can set it to back up overnight and it happens automatically via the internet. This is of course also good if your computer is stolen, subject to flood, fire or other damage. With this company you choose which of your files you wish to back up and are basically charged on the volume of space that you purchase. Exact prices vary but can be around the £150-£300 mark per year.

 

External Desktop Hard Drive – available from all good IT stores and allows you to save your data onto a separate unit on a regular basis. You have to manually back up the data yourself but it literally takes 5 minutes in my case and I aim to do it once per week. The downside of course is that the external hard drive itself could be stolen, subject to fire or damage in the same way as the main computer so it’s worth storing it in a different location if you can to minimise the risk. External Hard Drives seem to cost less than £100 and it’s a one-off cost.

 

Naturally there is no right solution for everyone but these are just two we thought worth sharing.